Based on medical record review, staff interview, review of the Resident Assessment Instrument (RAI) manual, and policy review, the facility failed to submit completed Minimum Data Set (MDS) assessments timely. This affected two (Residents #2 and #3) residents of three residents reviewed for discharges. The facility census was 114 residents. Findings include: 1.Review of the medical record for Resident #2 revealed an admission date of 02/24/26 with diagnoses including anemia, hypertension, and atherosclerotic heart disease and a discharge date of 03/06/26. Review of the medical record for Resident #2 revealed it did not include a discharge Minimum Data Set (MDS) assessment. …
F640 citations in Ohio
Resident Assessment and Care Planning Deficiencies
Encode each resident’s assessment data and transmit these data to the State within 7 days of assessment.
Data as of , released by CMS on October 8, 2026. Source: CMS Provider Data Catalog.
Against expectation — 2025
Ohio cites F640 less often than its own record predicts
0.64 times the national share — cited less often here than elsewhere.
Of every deficiency written in Ohio in 2025, this is the portion that was F640.
Each state is measured against its own expected share, not against other states.
In the surveyor’s words
What Ohio surveyors wrote
F640 findings written in Ohio, one from each severity band recorded here, most serious first.
Severity is as the surveyor wrote it. Some findings had already been corrected before the survey.
Based on record review and staff interview, the facility failed to ensure all Minimum Data Set (MDS) assessments were transmitted within 14 days after being completed. This affected two (Residents #19 and #46) of two residents reviewed for MDS assessments. The facility census was 56. Findings include: 1. Review of the record for Resident #19 revealed an admitted [DATE]. He had a quarterly Minimum Data Set (MDS) assessment dated [DATE]. This assessment stated production accepted but did not say it was completed. 2. Review of the record for Resident #46 revealed and admitted [DATE]. He had a quarterly Minimum Data Set (MDS) assessment dated [DATE]. …
The short window
Recent years
| Year | Share of Ohio citations | vs expected |
|---|---|---|
| 2023 | 0.25% | 0.63× |
| 2024 | 0.16% | 0.49× |
| 2025 | 0.19% | 0.64× |
Shares of citations, not counts: earlier years hold fewer inspections.
What else Ohio surveyors cite →
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