Based on interviews, review of medical records, and review of the Resident Assessment Instrument (RAI) User's Manual, it was determined that the facility failed to electronically transmit the Minimum Data Set (MDS, an assessment tool), within 14 days of completing the resident's assessment. This deficient practice was identified for 6 of 9 residents, (Sampled Resident # 8 and #22, Unsampled Resident #40, #60, #100, and #121) reviewed in the Resident Assessment Task for MDS record over 120 days old. …
F640 citations in New Jersey
Resident Assessment and Care Planning Deficiencies
Encode each resident’s assessment data and transmit these data to the State within 7 days of assessment.
Data as of , released by CMS on October 8, 2026. Source: CMS Provider Data Catalog.
Against expectation — 2025
New Jersey cites F640 more often than its own record predicts
4.40 times the share F640 takes of citations nationally.
Of every deficiency written in New Jersey in 2025, this is the portion that was F640.
Each state is measured against its own expected share, not against other states.
In the surveyor’s words
What New Jersey surveyors wrote
F640 findings written in New Jersey, one from each severity band recorded here, most serious first.
Severity is as the surveyor wrote it. Some findings had already been corrected before the survey.
REPEAT DEFICIENCYBased on interviews and record review, it was determined that the facility failed to a.) encode within 7 days and completes residents' assessments, the residents' transfer and discharge and b.) complete and transmit the Minimum Data Set Assessment (MDS), an assessment tool, within 14 days as required, for 2 of 38 residents, (Residents #7 and #21), reviewed for MDS, in accordance with federal guidelines. This deficient practice was evidenced by the following:According to the Minimum Data Set 3.0 Resident Assessment Instrument (RAI) User's Manual, Required Assessment Summary, revealed:The comprehensive MDS completion date no later than 14th calendar day of resident's admission (admission date + 13 calendar days). …
The short window
Recent years
| Year | Share of New Jersey citations | vs expected |
|---|---|---|
| 2023 | 1.23% | 3.16× |
| 2024 | 1.11% | 3.40× |
| 2025 | 1.28% | 4.40× |
Shares of citations, not counts: earlier years hold fewer inspections.
What else New Jersey surveyors cite →
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