Every finding on record at Home Care Network Inc

Emergency Preparedness Survey At the time of the emergency preparedness survey completed 02/07/23, Home Care Network Inc is in compliance with the provisions of 42 CFR Part 484.102, Conditions of Participation for Home Health Agencies.

Recertification Survey An entrance conference was conducted on 02/02/23 at 8:30 A.M. with administrative staff and an exit conference was conducted on 02/07/23 at 3:30 P.M. with administrative staff. Home Care Network Inc 367329, is not in compliance with the requirements at 42 CFR Part 484, Subpart B, C for Home Health Agencies.

Retention of records CFR(s): 484.110(c)(1)(2) Standard: Retention of records. (1) Clinical records must be retained for 5 years after the discharge of the patient, unless state law stipulates a longer period of time. (2) The HHA's policies must provide for retention of clinical records even if it discontinues operation. When an HHA discontinues operation, it must inform the state agency where clinical records will be maintained. This STANDARD is not met as evidenced by: Based on record review, staff interview, and policy review, the agency failed to retain discharge medical records for five years after the discharge of the patient for three of seven discharged patient medical records reviewed (Patient #3, #5, and #9). The current census was two. Findings include: A sample of seven discharged patient records was selected from a list dated back five years. Interview with Staff A and Staff B on 02/06/23 at 10:00 A.M. revealed the agency had recently switched from paper documentation to electronic documentation, and they may not be able to find all of the discharged patient medical records. Interview with Staff A and Staff B on 02/06/23 at 1:58 P.M. revealed they were not able to find the medical records for discharged Patient #3, #5, and #9. Review of the agency policy titled, Clinical Records/Medical Record Retention, most recently revised April 2022, revealed clinical records shall be retained for six years after the month of the cost report to which the records apply is filed with the intermediary, or for such a period of time as specified by state laws. On 02/07/23 at 8:11 A.M., Staff A and Staff B confirmed they did not keep all discharged patient medical records for six years required by their policy.