Deficiency Index

Heritage Villa Care & Rehab Center

Bartlesville, Oklahoma · CCN 375109

28 surveys since 2011, 4 of them producing a finding at harm level or worse.

Data as of , released by CMS on October 8, 2026. Source: CMS Provider Data Catalog.

Citations on record
159
Surveys
28
Harm or worse
4
Immediate jeopardy
1
The record, 2011–2026
’11’15’20’25’26
No harm recordedHarm or worseNot surveyed
Immediate jeopardy1

Findings at the most serious level CMS records.

Beyond CMS’s monthly file24/28

Older surveys no longer in CMS’s monthly file or on Care Compare. They are shown here.

The facility

Certified beds
100
Ownership
For profit - Limited Liability company
Chain
MGM HEALTHCARE
County
Washington · rural
Medicare-certified since
1991

CMS ratings

Overall
3
Health inspection
3
Staffing
3
Quality measures
4

CMS’s own Five-Star ratings.

Compared with similar facilities

Since 2021, this facility recorded more weighted findings than most of its peer group.

Weighted by harm level, against 94 for-profit facilities of 100–127 beds in Oklahoma.

Last survey on record

Aug 14, 2025

452 days ago.

Counts surveys with at least one finding. A clean survey leaves no record here, so the real gap may be shorter.

Staffing

MeasureThis facilityPeer median
Nurse hours per resident day3.853.68
Registered-nurse hours per resident day0.21—
Annual nurse turnover55.3%54.7%

As reported by the facility to CMS, beside the peer-group median.

Enforcement

Fines
$8,278 across 1 penalty

Federal civil money penalties and remedies as CMS currently publishes them. Amounts may still be under appeal.

Severity of recent findings

Citations by CMS scope and severity. Rows are harm level, columns are how widespread the finding was.
SeverityIsolatedPatternWidespread
Immediate jeopardyJ—K—L—
Actual harmG12.0%H—I—
No harm, potential for more than minimalD2550.0%E2040.0%F48.0%
No harm, potential for minimalA—B—C—
CMS’s current file: 50 of the 159 citations on record.

Most frequently cited here

In CMS’s current monthly file.

  • F7583×

    Implement gradual dose reductions(GDR) and non-pharmacological interventions, unless contraindicated, prior to initiating or instead of continuing psychotropic medication; and PRN orders for psychotropic medications are only used when the medication is necessary and PRN use is limited.

  • F6842×

    Provide appropriate treatment and care according to orders, resident’s preferences and goals.

  • F7572×

    Ensure each resident’s drug regimen must be free from unnecessary drugs.

  • F8122×

    Procure food from sources approved or considered satisfactory and store, prepare, distribute and serve food in accordance with professional standards.

  • F8422×

    Safeguard resident-identifiable information and/or maintain medical records on each resident that are in accordance with accepted professional standards.

In the surveyor’s words

From the most serious findings on record at Heritage Villa Care & Rehab Center, in the surveyor’s own words.

  • Actual harm, isolatedF689Jan 14, 2025

    Based on record review and interview, the facility failed to ensure a certified nurse aide did not attempt to transfer a resident from a bed to a wheelchair by themselves for a resident that required a two person lift for one (#16) of three sampled residents reviewed for falls. The DON stated there were 19 residents at the facility that required two staff members for transfers. Findings: A facility policy titled Fall Management, read in part, To provide an environment that remains as free of accident hazards as possible. […]

  • No harm, potential for more than minimal, widespreadF812Aug 21, 2026

    Based on observation, interview, and facility policy review, the facility failed to maintain clean and sanitary food preparation equipment. Specifically, the kitchen ice machine, convection oven, and deep fryer were observed to be dirty. This deficient practice had the potential to affect all residents of the facility who received nutrition from the kitchen.Findings included: A facility policy titled, Sanitation Inspection, revised 08/25/2025, indicated, Policy: Nutritional services employees shall ensure a clean and sanitary work environment; To promote and protect food safety; and, to maintain compliance with Federal, State, and Local regulations governing food sanitation and safety. […]

  • No harm, potential for more than minimal, widespreadF812Apr 28, 2021

    Based on observation, interview, and record review, it was determined the facility failed to ensure the ice machine and scoop bucket were maintained in a sanitary manner. The dietary manager identified 65 residents who received ice from the machine. Findings: The facility's procedure for the ice machine, dated 09/2018, documented, The ice machine, scoop, and storage container will be maintained in a clean and sanitary condition. The ice machine will be cleaned once per month or more often as needed. The scoop and storage container will be cleaned once per day. 1. On 04/19/21 at 10:24 a.m., cook #1 was asked to open the locked ice machine. The surveyor used a clean paper towel and wiped across the upper metal housing of the inside of the ice machine. […]

  • No harm, potential for more than minimal, widespreadF865Apr 28, 2021

    Based on interview and record review, it was determined the facility failed to ensure the QAPI program made good faith attempts to identify and correct quality deficiencies. The facility identified 65 residents who resided at the facility. Findings: On 04/26/21 at 10:33 a.m., the administrator was asked prior to the survey if the facility had identified and developed a QAA plan for the RAI process. He stated, no. He was asked prior to the survey if the facility had identified and developed a QAA plan for the restorative care. He stated, no. He was asked prior to the survey if the facility had identified and developed a QAA plan for elopement. He stated, no. He was asked prior to the survey if the facility had identified and developed a QAA plan for ADLs. He stated, no. […]

  • No harm, potential for more than minimal, widespreadF883Apr 28, 2021

    Based on interview and record review, it was determined the facility failed to have complete documentation of the seasonal influenza vaccine and the pneumococcal vaccine, for three (#11, #1, and #59) of five residents sampled for immunizations. The facility identified 65 residents resided at the facility. Findings: 1. An influenza vaccine consent form for resident #11 documented the POA refused the vaccine on 9/28/20. The form had a vaccine sticker with lot number TM72J attached to the form. The form included a nurse's signature with a date of 12/08/20. There was no documentation provided regarding the pneumococcal vaccine. 2. […]

Read 23 findings in full →The most serious and the most recent: 23 of 159 on record.

Every survey on record

FindingsAt actual harm or above

  • Aug 21, 2026Standard6 findings
  • Aug 14, 2025Complaint5 findings
  • Jan 14, 2025Standard5 findings · 1 harm
  • Sep 22, 2023Standard14 findings
  • Jun 20, 2022Complaint1 finding
  • Apr 28, 2021Standard and complaint31 findings
  • Mar 17, 2021Infection control3 findings
  • Oct 6, 2020Infection control2 findings
Show the 20 earlier surveys
  • Jun 11, 2020Infection control1 finding
  • Oct 22, 2019Complaint2 findings
  • May 15, 2019Complaint3 findings
  • Feb 5, 2019Standard6 findings · 1 harm
  • Apr 17, 2018Standard and complaint30 findings
  • Jan 3, 2018Complaint2 findings
  • Aug 16, 2017Complaint2 findings
  • Feb 9, 2017Standard4 findings
  • Apr 7, 2016Standard and complaint6 findings
  • Feb 16, 2016Complaint1 finding
  • May 21, 2015Standard8 findings · 1 harm
  • Mar 5, 2015Complaint4 findings
  • Jun 4, 2014Complaint1 finding
  • Apr 10, 2014Standard4 findings
  • Dec 9, 2013—1 finding
  • Jun 12, 2013—7 findings · 1 harm
  • Dec 5, 2012—1 finding
  • Aug 30, 2012—6 findings
  • May 2, 2012—1 finding
  • Jun 24, 2011—2 findings

Surveys that found no deficiencies are not in CMS’s files and do not appear here.

Comparable facilities

The nearest facilities to this one in the same peer group, by weighted findings.

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